Code of Procedures

1- PREAMBLE

The Code of Procedures (CoP) stands as a testament to the organization’s unwavering commitment to excellence, integrity, and transparency in all its endeavors. It forms the backbone of GCRI's robust operational infrastructure and delineates the best practices that all personnel must embody.

1.1. Forms and Templates

The GCRI has meticulously designed a suite of forms and templates, each serving a specific function within the organization's diverse array of activities. Accessible through the GCRI CoP, these resources are systematically organized and hyperlinked for seamless, automatic retrieval, ensuring consistency and efficiency across all departments and processes. The comprehensive tools also includes detailed instructions for usage, ensuring that all GCRI members can employ these tools effectively and uniformly.

1.2. General Requirements

The CoP codifies the essential principles and practices that are foundational to the GCRI's operations. It establishes the standard protocols for activities, delineates reporting requirements, and sets forth the ethical mandates that sustain the GCRI's integrity and operational excellence. It ensures that all practices are in alignment with international standards and the organization's mission.

1.3. Code of Ethics

The GCRI's Code of Ethics is a manifesto that all staff, volunteers, and affiliates are required to adhere to. It is a pledge to uphold the highest standards of ethical conduct and professional integrity. Concerns regarding potential breaches of the Code must be promptly reported to the Central Bureau (CB) for investigation and resolution.

At every meeting's outset, the Chair is tasked with reinforcing the importance of the Code of Ethics, underscoring the commitment of all attendees to treat discussions with discretion and to uphold the sanctity of confidential information. By participating in the meeting, members implicitly agree to abide by these ethical standards, fostering a culture of trust and responsibility.

1.4. Nexus Platform (NP)

GCRI’s NPs are the central artery for the flow of information and documents. It is the primary platform for execution of nexus activities:

• Distributing meeting documents, supportive materials, and minutes.

• Sharing drafts of technical publications for review and feedback.

• Conducting ballots and publishing results, ensuring transparency in decision-making processes.

All pertinent documents are uploaded to the designated NP workspaces and Airtables for real-time monitoring and triggering automated notifications to relevant stakeholder channels on GCRI's official Slack. The GCRI prohibits the use of unauthorized online platforms for document sharing to maintain security and ensure adherence to the established protocols.

1.5. Circulation of Documents

GCRI treats documents from Technical Councils (TCs), Division Reporters (DRs), Divisions, Division Management Teams (DMTs), Specialized Leadership Boards (SLBs), and Global Stewardship Board (GSB) with the utmost confidentiality. Document distribution is strictly regulated and is only permissible under GCRI's formal statutes, by-laws, CoP, or with direct authorization from authorized leadership figures.

For example, TC members are restricted from sharing draft documents externally and must obtain TC Chair approval for any consultations. Similarly, National Working Groups (NWGs) are tasked with the internal circulation of draft publications solely for comment collection and consensus-building, without external dissemination.

1.6. Personal Information

In line with best practices for data protection, the GCRI adheres to the strictest regulations, such as GDPR. The organization policies enforce that personal information is not shared externally without explicit consent. Personal data collection is purpose-driven, aligned with GCRI’s operational needs, ensuring that all stakeholders' privacy is respected and safeguarded.

The GCRI's CoP is a comprehensive guide that not only directs internal operations but also reflects the organization's ethos to external stakeholders. It affirms the GCRI’s position at the vanguard of global innovation in risk management and sustainability standards, committed to enacting best practices and maintaining a culture of excellence and ethical responsibility.