ARTICLE XVI. BY-LAWS AND AMENDMENTS

Initial Adoption: The initial set of by-laws is adopted following a comprehensive development process, involving key stakeholders to ensure that they reflect GCRI’s mission and operational realities.
Regular Review for Relevance: GCRI commits to a regular review of its by-laws to ensure they remain relevant and effective in guiding the organization’s governance and operations.
Incorporation of Best Practices: The by-laws are continuously evaluated against industry best practices and legal requirements, ensuring GCRI adheres to the highest standards of governance.
Stakeholder Involvement in Revision Process: Revisions involve input from a broad range of stakeholders, including board members, management, staff, and, where appropriate, external advisors, to ensure comprehensive and balanced perspectives.
Documentation and Record-Keeping: All revisions to the by-laws are documented thoroughly, providing a clear historical record of changes and the rationale behind them.

Proposal of Amendments: Amendments to the by-laws can be proposed by the Governing Leadership Board, Management Board, or a designated committee, ensuring that changes originate from those with comprehensive understanding of GCRI’s needs.
Detailed Review and Discussion: Proposed amendments undergo a detailed review and discussion process, allowing for thorough consideration and refinement of the proposed changes.
Approval Process: Amendments require approval by a specified majority of the Governing Leadership Board, ensuring that changes have broad support and are in the best interest of GCRI.
Stakeholder Communication: Significant amendments are communicated to key stakeholders, explaining the changes and their implications for the organization.
Effective Date and Transition: The effective date of amendments is clearly stated, and, where necessary, transition plans are developed to implement new provisions effectively.

Legal Review: All by-law amendments undergo a legal review to ensure compliance with applicable laws and regulations, safeguarding GCRI’s legal standing.
Alignment with Governing Documents: Amendments are made in alignment with other governing documents of GCRI, ensuring consistency and coherence across all governance materials.
Filing and Reporting Requirements: Amended by-laws are filed and reported as required by law, ensuring that GCRI’s records with regulatory bodies are current and accurate.

Accessibility of By-Laws: The current version of GCRI’s by-laws is made accessible to all members, staff, and other stakeholders, ensuring transparency and clarity regarding GCRI’s governance.
Distribution of Amended By-Laws: Upon amendment, updated by-laws are distributed to all relevant parties, ensuring that stakeholders are working with the most current governance guidelines.
Digital and Physical Copies: GCRI maintains both digital and physical copies of its by-laws, ensuring that they are accessible and secure.

Initial Ratification Process: The initial ratification of the by-laws is conducted through a formal voting process by the Leadership Board, symbolizing collective agreement and commitment to the guidelines set forth.
Confirmation of Board Acceptance: The ratification of by-laws includes a confirmation of acceptance by the Board, underscoring their commitment to uphold and abide by these regulations.

Board and Staff Training: Comprehensive training on the by-laws is provided to Board members and staff, ensuring a deep understanding of the governance framework that guides GCRI’s operations.
Regular Awareness Sessions: Regular awareness sessions are held to keep all stakeholders informed about the by-laws and any amendments, fostering an organizational culture of compliance and governance.

Last updated 3 months ago