Procedure for Formal Nomination Submission
Submission Methodology: Nomination applications must be electronically timestamped to ensure adherence to the deadline.
Validation of Credentials: Each application will undergo a thorough validation of the provided credentials against recognized standards.
Inclusivity Assurance: Special measures shall be implemented to ensure the process is accessible to candidates from all sectors of GCRI.
Assistance for Applicants: The provision of assistance to potential nominees in preparing and submitting their applications.
Pre-screening Consultations: Preliminary consultations for potential nominees to understand the scope and responsibilities of the roles.
Eligibility Verification Protocol
Background Verification: Implementation of comprehensive background checks to verify nominees' past contributions and professional history.
Conflict of Interest Assessment: Screening for potential conflicts of interest to uphold the integrity of GCRI’s leadership.
Compliance with Diversity Standards: Ensuring nominees' alignment with GCRI’s diversity and inclusion standards.
Eligibility Dissemination: Wide dissemination of eligibility criteria to encourage transparency and understanding among potential nominees.
Legal Eligibility Checks: Verification against legal parameters to ensure nominees’ compliance with Canadian and international laws.
Nomination Committee Deliberation and Review
Rationale Documentation: Detailed documentation of the committee’s rationale for the acceptance or rejection of each nominee.
Interdisciplinary Review Panel: Inclusion of experts from various fields in the review process to ensure comprehensive evaluation.
Feedback to Unsuccessful Nominees: Providing constructive feedback to unsuccessful nominees.
Transparency in Deliberation: Ensuring the deliberation process is transparent and open to audit if required.
Regular Training for Committee Members: Continuous training for committee members to stay abreast of best practices in nomination review.
Encouragement of Diverse Representation
Targeted Outreach Programs: Development of targeted outreach programs to encourage nominations from underrepresented groups.
Partnership with Diversity Advocates: Collaborating with external diversity advocates to broaden the nominee pool.
Monitoring Representation Metrics: Regular monitoring of diversity metrics in the nomination process.
Promotion in GCRI Communications: Utilizing GCRI’s communication platforms to promote diversity in nominations.
Feedback Mechanisms for Diversity Initiatives: Establishing feedback channels to assess and improve diversity initiatives.
Adherence to Nomination Deadlines
Deadline Reminders: Regular reminders about nomination deadlines through various communication channels.
Extension Policies: Clear policies on deadline extensions under exceptional circumstances.
Real-Time Submission Tracking: Implementing a system for real-time tracking of nominations submissions.
Deadline Sync with Election Timeline: Ensuring nomination deadlines are synchronized with the overall election timeline.
Penalty for Late Submissions: Enforcing penalties for late submissions to maintain process integrity.
Transparent Disclosure of Nominees
Disclosure in Member Forums: Announcing eligible nominees