# 5. Groups and Rooms

**Purpose.** Groups are the core operating units of Nexus Platforms. They are **work rooms**—built for collaboration, delivery, review, and decision support. When used correctly, Groups keep the network high-signal and make outputs reusable.

#### Quick links (bookmark)

* **Groups Directory:** <https://therisk.global/groups/>
* **Member Directory (invite people):** <https://therisk.global/members/>
* **Q\&A (routing / how-to questions):** <https://therisk.global/questions/>
* **Ask a question:** <https://therisk.global/questions/ask/>
* **Events (cadence and meetings):** <https://therisk.global/events/>
* **Knowledge Base (how-to patterns):** <https://therisk.global/kb/>
* **Campaigns (time-bound calls):** <https://therisk.global/campaigns/>
* **Journals (curated releases):** <https://therisk.global/journals/>
* **Account (your member home):** <https://therisk.global/account/>

***

### 5.1 What Groups Are For (work rooms vs social channels)

Groups are for doing work together. They are the place where:

* work threads live (so they’re searchable and durable)
* drafts are reviewed and improved
* tasks are assigned and tracked (often linked to quests/builds/bounties)
* a room’s outputs get promoted to KB/Journals/Campaigns when ready

Groups are **not** for:

* generic networking (“nice to meet you” posts without an ask)
* broad promotion, recruiting, or sales
* duplicating the same announcement across multiple rooms
* long debates with no output or next action

**Routing rule**

* Questions and “how do I?” → **Q\&A:** <https://therisk.global/questions/>
* Collaboration with visibility and tracking → **Groups:** <https://therisk.global/groups/>
* Scheduled sessions and attendance → **Events:** <https://therisk.global/events/>
* Curated public-safe outputs → **Journals / KB:** <https://therisk.global/journals/> | <https://therisk.global/kb/>

***

### 5.2 How to Find and Join Groups (recommended first groups by domain)

#### 5.2.1 Find groups fast

1. Open the Groups directory:\
   <https://therisk.global/groups/>
2. Use the group search/filter tools (keyword, domain, program name).
3. Open the group page and read:
   * the group purpose
   * the pinned **Start Here** post (if present)
   * membership rules (open / request / invite-only)

#### 5.2.2 How to join (step-by-step)

1. On the group page, click **Join Group** (or **Request to Join**).
2. If there’s a question field, answer it in 1–2 sentences:
   * your scope (role + domain)
   * what you will contribute
   * what you’re looking for
3. After acceptance, read pinned posts first before posting.

#### 5.2.3 Recommended first groups (by domain)

Because group names can vary by implementation, use this rule-based method:

**Pick two groups only in Week 1**

* 1 **Domain Home** group (your core domain community)
* 1 **Working Room** group (a program or deliverable room)

To identify your best matches:

* Search the directory using your lane keywords (e.g., “Financial”, “Technology”, “Health”, “Policy”, “Public”, “Resilience”, “Standards”, “Verification”):\
  <https://therisk.global/groups/>

If you want the platform to route you:

* Ask for “recommended first groups for my domain” in Q\&A:\
  <https://therisk.global/questions/ask/>

***

### 5.3 Group Etiquette (how to participate without creating noise)

**Principle:** every post should create clarity, not volume.

#### 5.3.1 The “high-signal” posting rule

Every post should include:

* **Context** (1–2 lines)
* **What’s new** / what you’re sharing
* **The ask** (review / collaborator / decision / pointer)
* **Deadline** (if any)
* **Links** to the relevant artifact/thread (avoid duplicate copies)

If you can’t state **the ask**, don’t post yet.

#### 5.3.2 Don’t fragment work

* Don’t create multiple threads for the same topic.
* Keep updates in the original thread unless the topic changes materially.
* Summarize long threads periodically (one “state of play” post).

#### 5.3.3 Avoid cross-post spam

If multiple groups need to know:

* Post in the primary group thread.
* Share a short pointer elsewhere with the link (no full repost).

#### 5.3.4 Tone and conduct

* Disagree with ideas, not people.
* Ask clarifying questions before criticism.
* Keep it professional; assume leaders are reading.\
  Rules and integrity norms: <https://therisk.global/network-charters/>

***

### 5.4 Creating a Group (eligibility, naming conventions, purpose template)

Group creation may be enabled only for certain members or roles. If you don’t see a **Create Group** option, it means it’s gated.

Start here: <https://therisk.global/groups/>

#### 5.4.1 When to create a group (decision rule)

Create a group only if:

* the work is ongoing (not a one-off question)
* you need a shared room for collaboration and review
* the output will produce artifacts (briefs, templates, plans)
* there will be a regular cadence (weekly/biweekly)

If it’s a single question: use Q\&A instead:\
<https://therisk.global/questions/ask/>

#### 5.4.2 Naming conventions (clean and searchable)

Use this structure:

`[Domain] — [Purpose] — [Type]`

Examples:

* “FIN — Stress Testing — Working Room”
* “TEC — Third-Party Risk — Review Room”
* “HLT — Supply Chain Resilience — Build Room”
* “POL — Standards & Governance — Drafting Room”

Rules:

* Start with the domain lane (FIN/TEC/HLT/POL/PUB or your platform’s equivalents)
* Use one clear noun phrase (not a slogan)
* Avoid using “official”, “board”, “chair” unless formally granted

#### 5.4.3 Purpose template (copy/paste)

Use this “Group Charter” format as the pinned first post:

* **Group name:**
* **Purpose (1 sentence):**
* **Scope (what’s in / out):**
* **Primary outputs:** (e.g., checklist, brief, draft standard, playbook)
* **Cadence:** (weekly/biweekly; day/time; timezone)
* **Participation lanes:** (contributors / reviewers / hosts / builders)
* **Visibility & handling:** (public-safe vs member-only rules)
* **How to start (first task):**
* **Moderator(s):**
* **How decisions are recorded (if any):**

***

### 5.5 Running a Group (weekly cadence, pinned posts, moderation checklist)

#### 5.5.1 Minimal operating cadence (recommended)

To keep a group alive without noise:

**Weekly (15 minutes)**

* Post a “This Week” thread:
  * priorities (3 bullets)
  * 1–3 asks (review needed, volunteers needed)
  * upcoming events (links)
* Close out with a “Done / Next” note

**Monthly (30 minutes)**

* Publish a one-page “State of the Room”:
  * what shipped
  * what’s stuck
  * what’s next

Use Events for meetings so attendance and links are centralized:\
<https://therisk.global/events/>

#### 5.5.2 Pinned posts every functional group should have

* Start Here / Group Charter (purpose, scope, cadence, rules)
* How to contribute (what to post, templates, lanes)
* Current priorities (updated weekly)
* Links to canonical artifacts (KB/Journals/Docs as relevant)
  * KB: <https://therisk.global/kb/>
  * Journals: <https://therisk.global/journals/>

#### 5.5.3 Moderation checklist (light but firm)

* Remove spam and off-topic promotion
* Enforce “no misrepresentation” and visibility norms
* Merge duplicates (point people to the canonical thread)
* Encourage “ask + next action” formatting
* Move “how-to” questions into Q\&A so answers become reusable:\
  <https://therisk.global/questions/>

***

### 5.6 Inviting Members and Managing Requests (approvals, access controls)

#### 5.6.1 Inviting members

Identify members via the directory:\
<https://therisk.global/members/>

Invite with a specific ask and context:

* “We need review on X.”
* “We’re drafting Y and need your domain lens.”
* “Please join this build room for deliverable Z.”

#### 5.6.2 Managing join requests (best practice)

If your group is request-based:

* Approve members who have a clear match to purpose/scope.
* Decline (or redirect) if they’re misrouted:
  * provide the correct group link, or
  * send them to Q\&A to ask for routing: <https://therisk.global/questions/ask/>

#### 5.6.3 Access control settings (typical modes)

Depending on your configuration, a group may be:

* Open (any member can join)
* Request-to-join (approval required)
* Invite-only (restricted rooms)

Use stricter access when:

* work involves sensitive operational context
* drafts require controlled review
* the room is tied to governance or eligibility pathways

***

### 5.7 Group Roles & Permissions (admin/mod/member capabilities)

Exact controls depend on your platform configuration, but the standard model is:

**Admin**

* change group settings and visibility
* manage roles and membership
* approve/deny requests
* pin posts, manage structure, enforce standards

**Moderator**

* enforce rules and remove noise
* manage threads and duplicates
* route members to correct lanes
* escalate integrity issues when needed

**Member**

* post, comment, contribute artifacts
* join events and program threads
* request changes via the group’s process

If you’re unsure what you can do in a given group, check its **About** section and pinned posts.

***

### 5.8 Posting in Groups (best formats; where to put files/links)

#### 5.8.1 Best post formats (copy/paste templates)

**A) Review Request**

* Context:
* What’s attached/linked:
* What kind of review:
* Deadline:
* Decision needed (yes/no/notes):

**B) Proposal**

* Problem:
* Proposed approach:
* Assumptions:
* What we need from members:
* Next step:

**C) Progress Update**

* What changed:
* What’s done:
* What’s blocked:
* What’s next:
* Who can help:

**D) Meeting / Session Follow-up**

* Summary (5 bullets):
* Decisions (if any):
* Action items (owner + date):
* Links/resources:

#### 5.8.2 Files and links (best practice)

* Prefer links to canonical sources (Docs/KB/Journals) over re-uploading duplicates.
* If you upload a file, include:
  * version number
  * date
  * purpose
  * what you want readers to do

Use KB for repeatable guidance: <https://therisk.global/kb/>\
Use Journals for curated releases: <https://therisk.global/journals/>

***

### 5.9 Archiving / Sunsetting Groups (when and how)

Groups should not live forever. Sunsetting keeps the platform clean.

#### 5.9.1 When to sunset a group

Sunset when:

* the work is complete
* the room has been inactive for 60–90 days
* the group was created for a time-bound campaign/build that ended
* the group’s scope is duplicative of another room

#### 5.9.2 How to sunset (clean process)

1. Post a final **Closeout** note:
   * what was delivered
   * where the outputs now live (KB/Journals/Docs links)
   * who to contact for follow-up
2. Pin the closeout note and lock new threads (if enabled).
3. Update the group name with “(Archived)” if your configuration supports it.
4. Redirect members to the successor room (link).

#### 5.9.3 Preserve outputs properly

* Move reusable guidance to KB: <https://therisk.global/kb/>
* Publish final releases to Journals: <https://therisk.global/journals/>
* Keep program artifacts linked from the program lane (quests/builds/hackathons) where applicable.

***

### Group Operator Quickstart (first 20 minutes)

1. Browse groups and join your two starter rooms: <https://therisk.global/groups/>
2. Read pinned **Start Here** posts before posting.
3. Post a clean introduction with your scope and **one ask**.
4. Register for the next relevant event: <https://therisk.global/events/>
5. If you need a new room, ask in Q\&A whether to create a group or use an existing one:\
   <https://therisk.global/questions/ask/>


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